ADMINISTRATION OFFICER

HUMAN RESOURCES MANAGEMENT SERVICES UNIT
ADMINISTRATION OFFICER
R165 321.05 / R214 595.45 p.a.
Grade 10
Provisional Grade – subject to formal evaluation
The above mentioned vacancy exists in the Human Resources Management Services Unit of the
Corporate and Human Resources Cluster.
Qualifications Essential: Matric/Grade 12 plus relevant certificate accredited by SAQA. Valid motor
vehicle drivers licence (Code B). Preferred: Relevant 3 year tertiary qualification, i.e. diploma or degree.
Experience Essential: 2 years relevant experience, Computer literacy. Preferred: 3 years relevant
experience.
Duties Include: Applies procedures and guidelines to execute activities relating to document
management and record keeping, providing guidance on applications, attending to queries and,
updating and verifying system records and,  extracting activity related reports in order to ensure
instructions, reporting deadlines and outcomes and accomplished in accordance with laid down
guidelines and applicable procedures.
Applications must be lodged at the:
The Human Resources Administration, Ground Floor, Shell House
221 Anton Lembede Street
Durban
4001
OR 
PO Box 5892
Durban
4000
OR
May be e-mailed to Ntokozo.Zondi@durban.gov.za
Tel: 031 311-3163 Not later than Thursday 2013-08-08 at 12.00 (Midday)

REGISTRY CLERK

POST 26/03  :  REGISTRY CLERK REF NO: CFO 13/4/3

Financial Management Division, Chief Directorate Financial Services, Directorate

Finance Support Services, Career Management Section

This post is advertised in the DOD and broader Public Service and flyers

SALARY  :  R115 212 per annum Level 5

CENTRE  :  Pretoria

REQUIRMENTS  :  Grade 12 Certificate with exposure or basic knowledge of registry processes in HR environment. Special requirements (skills needed): Knowledge of computer programs  such  as  MS  Word  and  Excel  will  be  a  strong  recommendation. Knowledge  of  the  basic  registry  processes  or  exposure  in  HR  registry environment will be a strong recommendation. Must be in a possession of a valid driver's  licence.  Be  in  possession  of  DOD  military  licence  will  be  an  added advantage.  (NB:  Be  wiling  to  work  flexi-hours  and  able  to  drive  in  and  around Pretoria). Ability to communicate with officials of different levels. Ability to relate well  with other people,  work  under pressure and  execute instructions.  Must be honest,  flexible  and  reliable.  Disposition  and  aptitude  towards  correct,  efficient and effective registry practices. Physical ability to execute the duties of the post. 

DUTIES  :  Receive  incoming  post  and  prepare  outgoing  post  or  items.  Complete  and maintain  incoming  and  outgoing  post  register.  Identify.  File  documents  i.t.o  the filing  system.  Pending    files  according  to  pending  system.  Distribute  circulars, minutes,  agendas,  correspondence,  addresses,  etc.  Dispatch  or  collect  files  or items.  Muster  and  identify  records  for  archive.  Update  and  modify  records. Segregate items or documents require special handling. Maintain the daily file or main control register. Trace missing or misfiled records or items. Sort information and  documents  for  filling  according  to  database  and  record  management protocols. File information and documents in database and record management systems.  Label  the  storage  locations,  assemble  and  label  new  files.  Produce copies  of  documents,  sort  and  segregate.  Close  and  archiving  of  dormant  and finalized  files.  Sort  and  capture  staffing  applications  on  computer.  Advice managers  wrt  movements  of  documentation  or  items  in  or  out  of  the  sections. Control  and  administrate  telephone  accounts.  Control  and  maintain  the attendance register. Collect or deliver mail and documents. Control and operate office  equipment  or  machines  such  as  fax,  photo  copier,  scanner,  etc.  Control papers  for  fax  and  photo  copier  machines.  Control  and  maintain  the  office inventories. Advice managers wrt telephone accounts, attendance registers, fax or copier machines in the section. Control and maintain the store rooms . Inspect and maintain the store rooms. Control arrangement in the store rooms. Advice managers wrt to activities in the store rooms. Inspect and clean the vehicles of the section. Control and maintain the pallet of the vehicles. Arrange service for the vehicles. Write reports. 

ENQUIRIES  :  Mr L.P. Mofokeng tel: (012 392 2539) or Ms S. Tshidino tel: 012 392 2542 

ECONOMIC DEVELOPMENT DEPARTMENT

APPLICATIONS  :  Economic Development Department, Private Bag X 149, Pretoria,0001 or Hand deliver  to  The  DTI  Campus,  Corner  Meintjies  and  Esselen  Street,  Sunnyside, Pretoria, SEDA Building, Block G, Ground Floor 

NOTE  :  Applications must be submitted on form Z83, obtainable from any Public Service Department  or  on  the  internet  at  www.gov.za/documents.  The  completed  and signed  form  Z83  should  be  accompanied  by  recently  updated,  comprehensive CV as well as certified copies of all qualification(s) and ID-document. Should you be  in  possession  of  a  foreign  qualification,  it  must  be  accompanied  by  an evaluation  certificate  from  the  South  African  Qualification  Authority  (SAQA).

Applicants  who do not comply  with the above-mentioned requirements, as well as applications received late, faxed and emailed will not be considered. Failure to submit  all  the  requested  documents  will  result  in  the  application  not  being considered. Correspondence will be limited to short-listed candidates only. If you have  not  been  contacted  within  three  (3)  months  after  the  closing  date  of  this advertisement,  please  accept  that  your  application  was  unsuccessful.  Suitable candidates  will  be  subjected  to  a  personnel  suitability  check  (criminal  record, citizenship,  credit  record  checks,  qualification  verification  and  employment verification). Successful candidates will be appointed on a probation period of 24 months.