SENIOR SECRETARY TO THE PROVINCIAL MANAGER, REF NO: HRMC

POST NO 1                 :           SENIOR SECRETARY TO THE PROVINCIAL MANAGER, REF NO: HRMC
66/13/1

SALARY LEVEL        :           A basic salary of R212 106 to R249 849 per annum (Level 8). In addition, a range of competitive benefits are offered.

CENTRE                     :           Eastern Cape: Provincial Manager’s Office, King William’s Town

 REQUIREMENTS     :           • A 3 year Degree/Diploma in Administration  or NQF level 6 qualification with 2 years’ relevant experience in rendering Secretarial support service to a senior manager and/or a Grade 12 Certificate with 5 years’ relevant experience in rendering Secretarial support service to a senior manager • Knowledge of the relevant legislation/policies/prescripts and procedures • Basic knowledge on financial administration • Computer literacy with proven application of Ms Word, Ms Excel, Ms PowerPoint, Internet and E-mail • Sound organisational and administrative skills. Good people skills • Ability to do research and analyse documents and situations, Honesty and Integrity • Willingness to work extended hours including overtime are essential • A valid driver’s licence will be an added advantage.

 
DUTIES                       :           The successful candidate will be responsible for, amongst others, the following specific tasks:

                                                      • Maintain the Provincial Manager’s day to day diary and setting up meetings and appointments • Provide effective secretarial support services to the Provincial Manager • Arrange board packs for meetings • Liaise with the agencies to organising travel and accommodation for the Chief of Staff •  Receive and distribute documents • Capture incoming and outgoing documents • Screen phone calls and handle enquiries • Prepare agenda for meetings and take minutes • Arrange refreshments for the office of the Chief of Staff • Receive guests • Draft acknowledgement letters for the Chief of Staff’s consideration and signature • Liaise with the Department’s officials on matters relating to the Chief of Staff • Oversee logistics matters e.g accounts, contracts and petty cash • Ordering of stationery • Maintain electronic and hard copy files • Operate and ensure that office equipment, e.g. fax machine and photocopier are in good working order • Compile realistic schedules of appointments

ENQUIRIES                :           Eastern Cape: Mr L Jama, Tel: 043 604 6406

 

Closing Date: 23 August 2013